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home : legal notices : legal notices July 22, 2014

6/10/2014 10:28:00 AM
Annandale City Council Meeting Minutes

city of annandale

CITY COUNCIL regular meeting minutes

May 5, 2014

CALL TO ORDER/ROLL CALL: The City Council of Annandale, Minnesota met for a regular meeting on May 5, 2014 at 7:00 p.m. at the City Hall Council Chambers. Mayor Young called the meeting to order at 7:00 p.m. City Council Present: Councilmember's Gunnarson, Burd, Jonas, Hastings and Mayor Young. Absent: None. Also present were Administrator Hinnenkamp, Public Works Director Joe Haller, Police Chief Jeff Herr, Auditor Christina Wordes, members of the public and the Annandale Advocate.

SET AGENDA: Item A- Roadhouse Street Dance was added under Visitors. A motion was made by Hastings and seconded by Jonas, to adopt the agenda as amended. The motion carried unanimously.

MINUTES: A motion was made by Hastings and seconded by Jonas, to approve the Minutes of the April 7, 2014 Council meeting as presented. The motion carried unanimously.

AUDITING CLAIMS: A motion was made by Jonas and seconded by Burd to approve the claims as presented. The motion carried unanimously.

VISITORS: Roadhouse Street Dance: Council reviewed the information provided at the meeting for a street dance on July 3, 2014. The request also included the closing of the city parking lot behind Roadhouse. Staff requested the Council consider payment for the officers to be made upfront due to difficulty in previous years for collection of this fee. A motion was made by Jonas and seconded by Hastings to approve the request if the fees for the Police department are paid prior to the event.

PUBLIC HEARINGS: NONE

CITIZEN'S FORUM: NONE

CONSENT AGENDA: A motion was made by Hastings and seconded by Jonas, to approve Consent Agenda as presented: Police, Finance, Fire, Deputy Registrar - March Reports, Employment Anniversaries/Step Increases, Fund Transfer/Closures, Pay Estimates, Donations, Planning Commission minutes- February 24, 2014, Lawful Gambling Application for Conservation Club and Library Board Minutes for 2013 and Update. The motion carried unanimously.

NEW BUSINESS: 2013 Audit- Christina Wordes with CDS presented the 2013 Audit. A motion was made by Burd and seconded by Hastings to approve the 2013 Audit as presented. The motion carried unanimously.

Resolution 14-12 Conditional Use Permit for America's Best Inn: The Council reviewed the request be America's Best Inn for a CUP to allow two of the rooms to be converted into a living quarters for the onsite manager. A motion was made by Gunnarson and seconded by Burd to approve Resolution 14-12. ROLL CALL: Ayes: Burd, Jonas, Hastings, Gunnarson and Young. Nays: None. Absent: None. Abstain: None. Resolution 14-12 adopted on a 5-aye, 0-nay, 0-absent, 0-abstain vote.

Ordinance 342 PUD Amendment for Hunter's Cove: The Council reviewed the request to amend the PUD for Hunter's Cove. A motion was made by Gunnarson and seconded by Hastings to approve Ordinance 342 Amending the PUD for Hunter's Cove. The motion carried unanimously.

Technology Committee - Broadband Update: The Technology Committee updated the Council on their findings. The committee reported they felt the best option for the City was a fiber optic build with an operating partner. A motion was made by Burd and seconded by Hastings to direct the Technology Committee to further examine a fiber optic network build with an operating partner. The motion carried unanimously.

Job Description for Detective: The Council reviewed the proposed job description for a Detective Position. Herr explained there is a definite need for this position with the potential for the School Resource officer with the School and with the increased call load. This position would be responsible for investigations and serve as the juvenile officer for the department. A motion was made by Jonas and seconded by Burd to approve the new position of Detective. The motion carried unanimously.

Topography Study for Athletic Complex: Hinnenkamp informed the Council the School District has agreed to pay for the Topographical survey. A motion was made by Jonas and seconded by Hastings to authorize Bolton and Menk to do the Topographical Survey with the School reimbursing the City for the cost. The motion carried unanimously.

Banking Agreements for Direct Deposit: A motion was made by Gunnarson and seconded by Hastings to approve the ACH and Hold Harmless agreements. The motion carried unanimously.

Fire Service Contract: Hinnenkamp informed the Council the Fire Commission has reviewed a new Fire Service Contract. The new agreement addresses updated legal language and is a perpetual agreement. A motion was made by Hastings and seconded by Jonas to approve the Fire Service Contract. The motion carried unanimously.

Kiosk Improvements: The Downtown Committee of the Chamber has requested improvements to the Kiosk. The total estimated cost of materials will not exceed $4000 and could be paid for out of the General Capital Fund. A motion was made by Burd and seconded by Hastings to approve the cost of materials up to $4000. The motion carried unanimously.

Closing of Parking Lot for Chili Cook Off: A motion was made by Gunnarson and seconded by Jonas to close the City Hall Parking lot for the Chili Cook off for May 24, 2014. The motion carried unanimously.

Closing of Parking Lot for Farmer's Market: A motion was made by Hastings and seconded by Burd to approve Closing of the City Hall Parking lot for the Farmer's Market as proposed. The motion carried unanimously.

Resignation of Tony Geldert from Planning Commission: A motion was made by Gunnarson and seconded by Hastings to accept the resignation of Tony Geldert and declare a vacancy. The motion carried unanimously.

Notice of Vacancy in the Park Commission: Hinnenkamp informed the Council Don Gadow has served his maximum allowed terms. A motion was made by Hastings and seconded by Jonas to declare a vacancy on the Park Commission. The motion carried unanimously.

PERA Resolutions: A motion was made by Gunnarson and seconded by Hastings to approve Resolution 14-13 (Miller) and 14-14 (Standafer) PERA Resolutions. ROLL CALL: Ayes: Burd, Jonas, Hastings, Gunnarson and Young. Nays: None. Absent: None. Abstain: None. Resolution 14-13 and Resolution 14-14 adopted on a 5-aye, 0-nay, 0-absent, 0-abstain vote.

Crack Filling Proposals: A motion was made by Gunnarson and seconded by Hastings to approve the Crack Filling Proposal from Astech at $1.63 per lb.

MAYOR/COUNCIL REPORTS: Chief Herr and Joe Haller provided brief updates to the Council. Gunnarson commented on the 4th of July Parade and Young presented the National Nursing Week Proclamation.

ADJOURNMENT: Moved by Hastings, seconded by Gunnarson, to adjourn at 8:05 pm. Motion carried unanimously.

For more information go to www.annandale.mn.us then "City Council" then "Meeting Information".

Marlene A. Young, Mayor

ATTEST:

Kelly Hinnenkamp,

Administrator/Clerk,

(published in the Annandale Advocate, wednesday, june 11, 2014)





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